In a world where we are leaving more and more information about ourselves out in the public view, it has become increasing important that we secure sensitive information about ourselves and our businesses. When it comes to hard documents and legal paperwork, one of the best ways to ensure security is shredding. Shredding, which literally tears documents into indecipherable pieces, can help protect you, your business and your clients’ safety by destroying sensitive or private information. Let’s discuss a few of the reasons why shredding legal paperwork is an important security process.
Many times, legal documents pertaining to yourself, your business or your clients may contain confidential information. Whether that is financial records, medical history or even a Social Security Number, all of this information can prove harmful or damaging if exposed to unauthorized personnel. If you own a business, some of these documents may contain proprietary information or business plans for expansion. If leaked to competitors, your business may be unfairly undermined. But if shredded by a professional document security company, you can feel assured that your personal information is safe.
Other documents, from tax forms to television scripts to home addresses should also be considered for shredding. All of these documents contain sensitive, proprietary or personal information which should not be allowed to leave the owner’s possession. In our fast-paced, digital world, one leaked document can instantly spring up in a hundred places online. By shredding this information, you make sure that no one can access it again.
Another, more practical reason why many people choose to shred their documents is that they simply run out of office space. If you run a law firm for twenty years, that creates twenty years of extensive paperwork you probably have on file. And while some of this paperwork must be held onto for legal reasons, unnecessary or outdated papers can simply take up space and collect dust. By shredding some of these documents, you may be able to save yourself a considerable amount of office space. And though much of the information in these document may no longer be pertinent, it is always best to err on the side of caution when handling legal documentation.
It is important to bear in mind however that not all documentation can or should be shredded. Depending on the type of document, a person or business may be legally required to hold onto a hard copy for a certain number of years in case of an audit or legal suit. If you shred a document prematurely, whether by accident or on purpose, you can find yourself in serious legal hot water in the event of an inquiry. So before you shred anything, be sure to review the information on that document and confirm that it is a sound legal decision to destroy it.
When you choose to shred documents, there are a number of options out there for you. But to ensure that you get the best service and highest security, consider choosing Global Document Solutions for all of your document security needs.